Welcome to USF
Congratulations on your new position at the University of San Francisco! We are delighted to have you as part of the USF community. The information on this page is here to help new faculty and staff with their transition to USF. We want to make sure that you receive all of the information you will need to start a wonderful career at the university! Please contact Human Resources (415-422-6707) if you have any questions regarding the information below, and we will be glad to assist.
A note for new Faculty
In addition to the information on this page, the Academic Provost’s Office provides information specifically for new faculty starting at USF, including orientations, workshops and events. Please go to http://www.usfca.edu/Provost/New_Faculty/ for details.
USF provides a diverse and dynamic environment for students, faculty and staff to achieve excellence in their fields. With a rich history committed to social justice, all members of the USF community have an opportunity to make a difference, and to “change the world from here”.
Read more about USF:
As a new employee, one of the first tasks you need to complete is your new hire documentation, ready to bring with you on your first day.
New Hire Documentation
Employment Eligibility Verification Form (I-9) - see important note below
Employee Withholding Form (W-4)
CA State DE-4 Withholding Form
USF Direct Deposit Form
USF Voluntary Self ID Form
USF Employee Data and Emergency Contact Form
Background Check Disclosure and Authorization Form
Important Note: I-9 form
In compliance with the rules and regulations of the Immigration Reform and Control Act of 1986, USF only employs United States citizens or other individuals who have the legal right to work in the United States. On your first day of work, or within 3 business days, all employees must complete a Department of Homeland Security Form I-9, and provide proof of identity and eligibility to work in the United States. If you have previously worked at the university (within the last three years), you do not need to submit a new I-9, unless the I-9 form you submitted is no longer valid. Please speak with a member of the HR team if you have any questions.
After you have submitted your new hire documentation, you will receive instructions about how to obtain your “One Card”. The One Card is the official campus ID card at USF. Your USF One Card identifies you as a member of the USF community. It serves as a key-card that verifies eligibility and unlocks doors for access into buildings and rooms. Another benefit of the One Card is Don Dollars. This is an optional on-campus debit account. The Don Dollars program enables you to conveniently make purchases throughout USF via your USF One Card.
One Card Office Location: LMM 130
Phone: (415) 422-7663
USF Connect and email
The USF Connect portal is USF’s online hub for accessing a multitude of resources, including university communications and announcements and self-service tools. As part of the University’s pre-hire onboarding process, you will be granted access to USF Connect prior to your first day. If you do not have access, please contact ITS at (415) 422-6668.
Employment, Benefits and University Orientations
Human Resources conducts a range of orientation sessions to help you ‘get connected’ to the community and important processes of USF. New staff receive information about which of these sessions they need to attend, in their new hire offer letter (email) from Human Resources. New faculty should attend the the benefits orientation, as described below.
- Employment Orientation - for new staff
The New Staff Employment Orientation introduces new staff to important university policies, programs, and websites. We also explain the forms and processes you need to complete within the first few days and weeks of your employment.
- Benefits Orientation - for benefits eligible faculty and staff
The Benefits Orientation provides benefits-eligible faculty and staff with an overview of all benefits options available at the university. Please note, benefit enrollment forms must be submitted to Human Resources within 30 days of your hire date. The benefits orientation has been designed to ensure you have enough information to make informed decisions about the coverage you need.
- University Welcome - for new staff
Every two months, Human Resources hosts a University Welcome to introduce new staff to the university's vision, mission, and values; history; and extended community.
Faculty/staff lounge and happy hour
Why not visit the faculty/staff lounge on lower campus for lunch, or meet colleagues for happy hour on Thursdays during the academic year? It’s a relaxing and social environment, especially for faculty and staff.
Check the payroll website or contact the Payroll office for details about the payroll calendar, timesheets, leave reports etc.
The Payroll office is located at LMN 3rd Floor.
Phone: (415) 422-5743
Contact the Office of Admissions on (415) 422-2729 if you would like to book a tour of our main and Lone mountain campuses.
Go to: http://www.usfca.edu/campusmap/ for all USF Campus maps.
If you plan on driving to campus, you must purchase a parking permit through the Office of Public Safety. Public Safety is located at UC 5th floor. Phone: (415) 422-4222
Commuting with Clipper Direct
The university subsidizes Clipper Direct purchases for benefits eligible full-time faculty and staff who do not have a university parking permit. See the USF HR benefits website for more information.
Visit the Office of Public Safety website for information about what to do in an emergency or to report suspicious persons.
USF Building and grounds maintenance
Facilities Management provides a range of services including building and grounds maintenance.
Employee Assistance Program (EAP)
The Employee Assistance Program (EAP), offered by CONCERN, provides confidential and professional assistance to eligible faculty and staff, dependents, and/or others living in the household. Confidential services are available for a wide range of personal matters. See the USF HR benefits website for more information.
Other useful information and services
USF Staff HandbookCollective Bargaining Agreements (for faculty and staff covered by a union)Professional Development