Student Conduct Code - Section 7.2.3 Conduct Conferences
In most instances, violations of the Student Conduct Code result in a conduct conference (also referred to as conduct meeting) with the respondent and a conduct officer. In the conduct conference, the conduct officer shall review all available information with the student to determine whether or not a decision can be made regarding the student’s responsibility.
When an incident involves Student Conduct Code charges against more than one student or a student organization, the conduct officer shall have the option of meeting with all students at one time (group conduct conference). Any accused student/student organization will have the right to have separate time during the conduct conference to discuss his/her particular case with the conduct officer without the other students being present.
The following procedures apply to conduct conferences:
- The respondent will be notified at least three University business days prior to the conduct conference and is required to attend. The conduct officer may reschedule the conference if the student demonstrates an appropriate cause for rescheduling. The conduct conference is a closed meeting and only the student and the conduct officer/board may be present.
- If the respondent agrees to accept responsibility for the violation(s) and accepts the recommended sanction, a conduct agreement may be prepared and agreed to by both. A conduct agreement shall constitute an acceptance of the finding and sanction(s), as well as a waiver of the right to a hearing and any appeals process.
- After investigation and at his/her discretion, the conduct officer may withdraw any charge deemed to be without basis.
- If the respondent disagrees with the charges or denies responsibility for the violation(s), the conduct officer will determine if it is more likely than not that the information provided in the incident report, gathered during the investigation of the matter, and provided by the student during the conduct conference indicates a violation of the Student Conduct Code. The conduct conference outcome notification letter will be emailed to the student within five business days of the meeting.
- If the respondent fails to attend the conduct conference, the conduct officer shall review the evidence in support of the charges and render a decision in the student’s absence.
- If the conduct officer determines that the student’s failure to appear at a scheduled conduct conference is for good cause, the conduct officer may reschedule the conference. The conduct officer shall determine the validity of a student’s reason for failing to appear.
- If the incident under review occurred during the Spring Semester but the conduct officer could not meet with the student prior to the end of the semester, the complaint will be mailed and e-mailed to the student’s University email account and the student will have the choice of responding in writing, responding by phone, or meeting with a conduct officer in person to resolve the situation.