Smooth and successful transitioning is the key to maintaining a strong organization from year to year. A comprehensive notebook or binder of each position is a perfect way to give to each succeeding officer as a resource to use and learn from.
This notebook or binder should include:
- A copy of the organization's constitution and by-laws
- A complete position description and role classification
- General organization information
- General member requirements
- Previous minutes and reports
- Fliers, receipts, and supplementary materials from past projects
- Evaluations of previous projects and programs
- Information on current projects
- Organizational goals and objects
- Concrete timeline for organizational projects
- Calendar
- Resources and Contact Lists
- Sample meeting agenda
- End of the year report
- Budgetary concerns
- Incidentals (copy codes, passwords, banking information)
- Tips (how to reserve spaces for meetings, where to get supplies, etc.)
- Outgoing officer tips and suggestions
- Incoming officer goal sheet
